Supplier Code of Conduct

Template Overview

Template ID: supplier-code-of-conduct
Version: 1.0.0

To generate this document, pass the structured data described below into the data property of the /api/v1/documents/generate endpoint.

Data Payload Schema

Field	Type	Requirement	Description & Details
`companyName`	`string`	Yes	Organisation legal name
`effectiveDate`	`string`	No	Effective date (Format: `YYYY-MM-DD`.)
`appliesTo`	`string`	No	Who this Code applies to Ex: all suppliers, vendors, contractors and their sub-suppliers.
`contactEmail`	`string`	Yes	Contact / reporting email
`labourStandards`	`array of strings`	Yes	Labour and human-rights standards suppliers must meet Options: `"No child labour (minimum age respected)"`, `"No forced, bonded or trafficked labour"`, `"Freely chosen employment"`, `"Freedom of association and collective bargaining"`, `"No discrimination or harassment"`, `"Fair wages meeting at least the legal minimum"`, `"Working hours within legal limits"`, `"Safe and healthy working conditions"`
`livingWage`	`boolean`	No	Do you require suppliers to work towards a living wage (beyond legal minimum)?
`environmentStandards`	`array of strings`	Yes	Environmental standards suppliers must meet Options: `"Comply with applicable environmental laws and permits"`, `"Reduce emissions and energy use"`, `"Manage water use and discharge responsibly"`, `"Reduce, reuse and recycle waste"`, `"Avoid hazardous and restricted substances"`, `"Prevent deforestation and protect biodiversity"`, `"Source materials responsibly"`
`ethicsStandards`	`array of strings`	Yes	Ethics and governance standards suppliers must meet Options: `"No bribery, corruption or facilitation payments"`, `"Avoid and disclose conflicts of interest"`, `"Fair competition / no anti-competitive conduct"`, `"Protect confidential information and data"`, `"Accurate records and transparency"`, `"Comply with trade, sanctions and export controls"`, `"Responsible sourcing of minerals"`
`requiresTraceability`	`boolean`	No	Do you require suppliers to maintain traceability of materials/products?
`requiresDeclaration`	`boolean`	No	Do you require suppliers to provide sustainability/traceability declarations on request?
`cascadesToSubs`	`boolean`	No	Must suppliers cascade this Code to their own sub-suppliers?
`reservesAuditRight`	`boolean`	No	Do you reserve the right to audit suppliers for compliance?
`auditNoticeDays`	`number`	Conditional	Notice period for audits (days) Ex: 14 Required if `reservesAuditRight` is `true`.
`remediationDays`	`number`	No	Time allowed to remediate a breach (days) Ex: 30
`breachConsequence`	`string`	No	Consequence of unremedied serious breach Options: `"May lead to suspension or termination of the relationship"`, `"May lead to termination only"`, `"Handled case by case"`
`hasWhistleblowing`	`boolean`	No	Do you provide a confidential reporting / whistleblowing channel?

Example JSON Payload

Here is an example of a properly formatted data object for the Supplier Code of Conduct template.

{
  "templateId": "supplier-code-of-conduct",
  "data": {
    "companyName": "Acme Corp",
    "effectiveDate": "2026-06-01",
    "appliesTo": "all suppliers, vendors, contractors and their sub-suppliers",
    "contactEmail": "legal@acmecorp.com",
    "labourStandards": [
      "No child labour (minimum age respected)",
      "No forced, bonded or trafficked labour"
    ],
    "livingWage": false,
    "environmentStandards": [
      "Comply with applicable environmental laws and permits",
      "Reduce emissions and energy use"
    ],
    "ethicsStandards": [
      "No bribery, corruption or facilitation payments",
      "Avoid and disclose conflicts of interest"
    ],
    "requiresTraceability": true,
    "requiresDeclaration": true,
    "cascadesToSubs": true,
    "reservesAuditRight": true,
    "auditNoticeDays": 14,
    "remediationDays": 30,
    "breachConsequence": "May lead to suspension or termination of the relationship",
    "hasWhistleblowing": true
  },
  "format": "pdf"
}