Sustainable Materials & Sourcing Policy

Template Overview

Template ID: materials-sourcing-policy
Version: 1.0.0

To generate this document, pass the structured data described below into the data property of the /api/v1/documents/generate endpoint.

Data Payload Schema

Field	Type	Requirement	Description & Details
`companyName`	`string`	Yes	Organisation legal name
`effectiveDate`	`string`	No	Effective date (Format: `YYYY-MM-DD`.)
`scope`	`string`	No	Scope
`contactEmail`	`string`	Yes	Contact email
`principles`	`array of strings`	Yes	Sourcing principles Options: `"Prefer recycled and renewable materials"`, `"Prefer certified sustainable materials"`, `"Prioritise lower-carbon materials"`, `"Design for durability, repair and recyclability"`, `"Source locally / reduce transport where feasible"`, `"Avoid virgin and non-renewable materials where alternatives exist"`, `"Respect human rights and fair labour in sourcing"`
`preferredMaterials`	`array of objects`	No	Preferred materials Each entry: `material` (string), `reason` (string).
`restrictedMaterials`	`array of objects`	No	Restricted or prohibited materials / substances Each entry: `material` (string), `status` (string).
`followsRestrictedList`	`boolean`	No	Do you follow a recognised restricted-substances list (e.g. REACH, ZDHC MRSL)?
`restrictedListName`	`string`	Conditional	Which list? Required if `followsRestrictedList` is `true`.
`preferredCertifications`	`array of strings`	No	Certifications / standards you prefer or require Options: `"FSC / PEFC (forestry)"`, `"GOTS / GRS / RCS (textiles / recycled)"`, `"Fairtrade / Rainforest Alliance"`, `"ISO 14001 (environmental management)"`, `"Cradle to Cradle"`, `"Responsible mineral sourcing (e.g. RMI)"`, `"Other recognised sustainability standards"`
`requiresEvidence`	`boolean`	No	Do you require suppliers to provide evidence of material claims?
`appliesToSupplierSelection`	`boolean`	No	Do these criteria factor into supplier selection and evaluation?
`hasTargets`	`boolean`	No	Do you have measurable sourcing targets?
`targetsNote`	`string`	Conditional	Targets (if any) Ex: 50% recycled content by 2027. Required if `hasTargets` is `true`.
`reviewFrequencyMonths`	`number`	No	Review frequency (months)

Example JSON Payload

Here is an example of a properly formatted data object for the Sustainable Materials & Sourcing Policy template.

{
  "templateId": "materials-sourcing-policy",
  "data": {
    "companyName": "Acme Corp",
    "effectiveDate": "2026-06-01",
    "scope": "Sample Scope",
    "contactEmail": "legal@acmecorp.com",
    "principles": [
      "Prefer recycled and renewable materials",
      "Prefer certified sustainable materials"
    ],
    "preferredMaterials": [
      {
        "material": "Sample Material",
        "reason": "Sample Reason"
      }
    ],
    "restrictedMaterials": [
      {
        "material": "Sample Material",
        "status": "Restricted"
      }
    ],
    "followsRestrictedList": false,
    "preferredCertifications": [
      "FSC / PEFC (forestry)",
      "GOTS / GRS / RCS (textiles / recycled)"
    ],
    "requiresEvidence": true,
    "appliesToSupplierSelection": true,
    "hasTargets": false,
    "reviewFrequencyMonths": 1
  },
  "format": "pdf"
}