ESG & Sustainability Policy

Template Overview

Template ID: esg-policy
Version: 1.0.0

To generate this document, pass the structured data described below into the data property of the /api/v1/documents/generate endpoint.

Data Payload Schema

Field	Type	Requirement	Description & Details
`companyName`	`string`	Yes	Organisation legal name
`effectiveDate`	`string`	No	Effective date (Format: `YYYY-MM-DD`.)
`businessDescription`	`string`	No	What the organisation does Ex: a technology platform supporting sustainable supply chains.
`scope`	`string`	No	Who and what this policy applies to
`ownerRole`	`string`	No	Role responsible for this policy Ex: Head of Sustainability, or the Board
`commitmentStatement`	`string`	No	Overall ESG commitment statement (optional) A sentence or two in your own words. Leave blank for a standard statement.
`drivers`	`array of strings`	Yes	What drives our ESG approach Options: `"It is the right thing to do"`, `"Meeting legal and regulatory requirements"`, `"Customer and market expectations"`, `"Investor and stakeholder expectations"`, `"Managing risk and resilience"`, `"Preparing for emerging regulation (e.g. DPP, CSRD)"`
`alignsToFramework`	`boolean`	No	Do you align to any recognised ESG framework or goals?
`frameworks`	`array of strings`	Conditional	Frameworks / goals you align to Options: `"UN Sustainable Development Goals (SDGs)"`, `"UN Global Compact"`, `"GRI Standards"`, `"ISO 26000 (social responsibility)"`, `"Science Based Targets initiative (SBTi)"`, `"Task Force on Climate-related Financial Disclosures (TCFD)"`, `"Other / not specified"` Required if `alignsToFramework` is `true`.
`environmentalCommitments`	`array of strings`	Yes	Environmental commitments Options: `"Reduce greenhouse gas emissions and energy use"`, `"Improve energy efficiency / use renewable energy"`, `"Reduce, reuse and recycle waste"`, `"Manage water use responsibly"`, `"Source sustainable and lower-impact materials"`, `"Design for circularity, durability and recyclability"`, `"Prevent pollution and protect biodiversity"`, `"Prevent deforestation in our supply chain"`
`hasClimateTarget`	`boolean`	No	Do you have a climate / emissions target?
`climateTargetNote`	`string`	Conditional	Climate / emissions target Ex: net zero by 2040; 30% emissions cut by 2030. Required if `hasClimateTarget` is `true`.
`socialCommitments`	`array of strings`	Yes	Social commitments Options: `"Provide safe and healthy working conditions"`, `"Uphold fair labour practices and fair pay"`, `"Respect human rights across our operations and supply chain"`, `"No forced, bonded or child labour"`, `"Promote diversity, equity and inclusion"`, `"Support employee wellbeing and development"`, `"Engage and support the communities we operate in"`, `"Protect customer and user data and privacy"`
`governanceCommitments`	`array of strings`	Yes	Governance commitments Options: `"Act ethically and with integrity"`, `"Zero tolerance for bribery and corruption"`, `"Avoid and manage conflicts of interest"`, `"Comply with applicable laws and regulations"`, `"Maintain board / leadership oversight of ESG"`, `"Be transparent and report honestly"`, `"Responsible and traceable supply chain"`, `"Protect whistleblowers who raise concerns"`
`referencesOtherPolicies`	`boolean`	No	Does this policy sit above other specific policies (sourcing, traceability, code of conduct, etc.)?
`hasTargetsAndMetrics`	`boolean`	No	Do you set measurable ESG targets and track metrics?
`reports`	`boolean`	No	Do you report on ESG performance (internally or publicly)?
`reportingNote`	`string`	Conditional	How / where you report Ex: an annual sustainability report published on our website. Required if `reports` is `true`.
`trainsStaff`	`boolean`	No	Do you make staff aware of and train them on this policy?
`reviewFrequencyMonths`	`number`	No	How often is this policy reviewed (months)? Ex: 12
`contactEmail`	`string`	Yes	Contact email for ESG questions

Example JSON Payload

Here is an example of a properly formatted data object for the ESG & Sustainability Policy template.

{
  "templateId": "esg-policy",
  "data": {
    "companyName": "Acme Corp",
    "effectiveDate": "2026-06-01",
    "businessDescription": "a technology platform supporting sustainable supply chains",
    "scope": "Sample Scope",
    "ownerRole": "Head of Sustainability, or the Board",
    "commitmentStatement": "Sample Commitment Statement",
    "drivers": [
      "It is the right thing to do",
      "Meeting legal and regulatory requirements"
    ],
    "alignsToFramework": false,
    "environmentalCommitments": [
      "Reduce greenhouse gas emissions and energy use",
      "Improve energy efficiency / use renewable energy"
    ],
    "hasClimateTarget": false,
    "socialCommitments": [
      "Provide safe and healthy working conditions",
      "Uphold fair labour practices and fair pay"
    ],
    "governanceCommitments": [
      "Act ethically and with integrity",
      "Zero tolerance for bribery and corruption"
    ],
    "referencesOtherPolicies": true,
    "hasTargetsAndMetrics": true,
    "reports": true,
    "reportingNote": "an annual sustainability report published on our website",
    "trainsStaff": true,
    "reviewFrequencyMonths": 12,
    "contactEmail": "legal@acmecorp.com"
  },
  "format": "pdf"
}