Workplace Health & Safety Policy

Template Overview

Template ID: ethical-labour-human-rights-policy
Version: 1.0.0

To generate this document, pass the structured data described below into the data property of the /api/v1/documents/generate endpoint.

Data Payload Schema

Field	Type	Requirement	Description & Details
`companyName`	`string`	Yes	Organisation legal name
`effectiveDate`	`string`	No	Effective date (Format: `YYYY-MM-DD`.)
`scope`	`string`	No	Who and what this policy applies to
`seniorRole`	`string`	No	Most senior person accountable for H&S Ex: the Managing Director
`commitmentStatement`	`string`	No	Commitment statement (optional) In your own words. Leave blank for a standard statement.
`commitsLegalCompliance`	`boolean`	No	Do you commit to comply with applicable health & safety law?
`providesResources`	`boolean`	No	Do you commit to provide the resources needed for health & safety?
`employerDuties`	`array of strings`	Yes	What the organisation will do Options: `"Provide a safe workplace, equipment and systems of work"`, `"Assess and control risks"`, `"Provide information, instruction and training"`, `"Provide protective equipment where needed"`, `"Consult workers on health & safety"`, `"Provide welfare facilities (first aid, rest, sanitation)"`, `"Investigate incidents and prevent recurrence"`
`workerDuties`	`array of strings`	Yes	What workers are expected to do Options: `"Take reasonable care of their own and others' safety"`, `"Follow safety rules, training and procedures"`, `"Use equipment and PPE correctly"`, `"Report hazards, incidents and near-misses"`, `"Not misuse anything provided for safety"`
`doesRiskAssessments`	`boolean`	No	Do you carry out risk assessments?
`safetyAreas`	`array of strings`	Yes	Health & safety areas you manage Options: `"Fire safety and emergency procedures"`, `"First aid"`, `"Manual handling"`, `"Equipment and machinery safety"`, `"Hazardous substances"`, `"Display screen / workstation setup"`, `"Mental health and wellbeing"`, `"Lone working / remote working"`
`reportsIncidents`	`boolean`	No	Do you record and report incidents and near-misses?
`reportsToRegulator`	`boolean`	No	Do you report serious incidents to the relevant authority where required?
`consultsWorkers`	`boolean`	No	Do you consult and involve workers on health & safety?
`incidentNote`	`string`	No	How incidents / hazards should be reported Ex: report to your line manager and log in the incident register.
`reviewFrequencyMonths`	`number`	No	Review frequency (months)
`contactEmail`	`string`	Yes	Contact email for health & safety

Example JSON Payload

Here is an example of a properly formatted data object for the Workplace Health & Safety Policy template.

{
  "templateId": "ethical-labour-human-rights-policy",
  "data": {
    "companyName": "Acme Corp",
    "effectiveDate": "2026-06-01",
    "scope": "Sample Scope",
    "seniorRole": "the Managing Director",
    "commitmentStatement": "Sample Commitment Statement",
    "commitsLegalCompliance": true,
    "providesResources": true,
    "employerDuties": [
      "Provide a safe workplace, equipment and systems of work",
      "Assess and control risks"
    ],
    "workerDuties": [
      "Take reasonable care of their own and others' safety",
      "Follow safety rules, training and procedures"
    ],
    "doesRiskAssessments": true,
    "safetyAreas": [
      "Fire safety and emergency procedures",
      "First aid"
    ],
    "reportsIncidents": true,
    "reportsToRegulator": true,
    "consultsWorkers": true,
    "incidentNote": "report to your line manager and log in the incident register",
    "reviewFrequencyMonths": 1,
    "contactEmail": "legal@acmecorp.com"
  },
  "format": "pdf"
}